Companies accumulate documents during the course of their operation. Statutory documents must be safeguarded for many years. Operational documents need to be maintained in good condition for different periods based on internal policies.
Document management service from RCS is both electronic and physical. We provide you with digital copiers of your documents at a key stroke away while storing your physical documents in our facilities. Physical documents will be delivered on demand following stringent Service Level Agreements (SLA).
Document access is highly restricted. Super user can allow or deny access to documents to each user or user group.
Documents are grouped based on hierarchy of task. This hierarchy can be configured.
INDEXING & LABELING
These documents are labeled according to the nomenclature of the group they belong and they are indexed
Retrieval is easy due to careful selection of hierarchies and labels. Extensive filtering is a feature.
Provision to backup to cloud store or local computer is available. We have provision to store documents in database or in folders to provide multiple backup options.
SEVEN LEVELS OF DOCUMENT HIERARCHY
DOCUMENT HIERARCHY BASED ACCESS CONTROL
ENCRYPTED COMMUNICATION THROUGH SECURED SOCKET LAYER (SSL)
INHERENT JAVA SECURITY
SINGLE SIGN-ON, ACTIVE DIRECTORY AND LDAP INTEGRATION
WITH DOCMAN YOUR DOCUMENTS ARE SAFE AND AT EASY REACH – BOTH PHYSICAL & DIGITAL Our mobile access gateway provides safe and secure viewing of documents on any phone or tablet
Record management and hosting service will exploit the power of our software “RCS MATRIX”.
From paper files to electronic documents, we help to create a customized records and information management solution that fits your needs and your budget. Documents retention serves many purposes of legal and accounting needs. Many of your documents need to be preserved for many years according to different regulations. We manage records and information in the most effective, cost efficient and legally compliant manner.
Our Records Management and Hosting Service (RMHS) provides standard and customized storage solutions from page, file to carton level. All documents are scanned using high end scanners and put on our own servers with high level encryption. This enables our clients to access their documents as per their wish without getting worried about security and unauthorized access to their documents.